Applicant Privacy Notice

EFFECTIVE DATE: JANUARY 1, 2023

Scope and Overview

This Applicant Privacy Notice describes how and when CoreSite (also referred to as the Company) collects, uses, shares, and updates personal information from individuals who wish to be considered for employment.

Collection and Use of Personal Information

For purposes of this Applicant Privacy Notice, personal information means any information that identifies or can be used to identify an individual. Personal information excludes anonymous or de-identified data that are not associated with a particular individual. To carry out our recruitment activities, we collect, store, and process the following categories of personal information:

• Identifiers such as name and contact information, including home address, phone number, and email address;
• Your resume, CV, or profile that includes your employment history, previous and relevant work experience or other experience, and education history;
• Job openings you wish to be considered for; and
• Cover letter, if you choose to submit one.

We will collect the majority of the personal information that we process directly from you. In limited circumstances, third parties may provide your personal information to us, such as former employers and other third parties that assist us with recruitment activities.

We use this information to assess and compare your skills, qualifications, and experience against other candidates and consider your candidacy for employment with us; communicate with you about the recruitment process, your application, recruitment events, and other potential career opportunities at our Company; inform our internal analysis and reporting on our hiring practices and make improvements to our application and recruitment process; for security and fraud detection purposes; and to comply with legal obligations.

As part of our recruitment process, and in accordance with applicable laws, we may also request verification information such as citizenship, work permit status, government-issued identification, and date and place of birth. Some of this information may be deemed “sensitive” under state privacy law.  We will use this information to verify your information and identity; conduct background checks; confirm your eligibility to work at a particular office location; confirm that there are no potential conflicts of interest issues in hiring you; and begin the on-boarding process if you are hired by us.

You may also voluntarily self-identify certain additional sensitive personal information such as your gender, race or ethnic origin, or veteran’s status. While we will not ask you for this type of information, you may voluntarily choose to provide it during the course of your recruitment. Such information is voluntary and your decision to provide or withhold any such information will not negatively impact whether or how we will consider you for employment. We may use any such information for internal analysis and reporting on our hiring practices and to make improvements to our application and recruitment process.

Data Disclosures

We disclose your personal information to our employees, contractors, designated agents, or service providers who require such information to assist us with recruitment. These service providers may include, but are not limited to, employment background check providers, recruiting partners, and other service providers that help us manage our recruitment activities. When we contract with these entities, we do not permit them to use or disclose your information for any purpose other than the work they are doing on our behalf or as required by law.

We may also disclose your personal information to comply with legal obligations or valid legal processes, to protect the rights and property of the Company, or for emergency/safety reasons. If a business transfer or change in ownership occurs, we may disclose information, if necessary, to complete the transaction.

Data Security

We have implemented appropriate physical, technical, and administrative security measures designed to secure your personal information against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.

Data Retention

Generally, we may delete your personal information after an unsuccessful application, or we may retain your personal information for a period of time for the purpose of future recruitment. If your application for employment is successful, we will transfer some or all of the personal information we have collected about you to your Human Resources file.

Notice to California Applicants - Individual Rights

If you live in California, you have the following rights:

• Right to Know. You can ask us to give you information about our collection and use of your personal information. Specifically, you can request that we provide you one or more of the following: the categories of personal information we collected about you; the categories of sources from which we collected your personal information; our purposes for collecting your personal information; the categories of third parties to whom we disclose your personal information; and the specific pieces of personal information we collected about you. You can also ask that we provide you, or another party you designate, a copy of your information in a commonly used, machine-readable format. 
• Right to Delete. You can ask us to delete your personal information that we collected from you.
• Right to Correct. You can ask us to correct any inaccurate or incomplete personal information that we have about you.

You may have an authorized agent make a request on your behalf, but we will require proof of authorization from the agent and you must verify your identity with us and confirm that you gave the agent permission to submit the request on your behalf.

CoreSite does not sell personal data or use it for targeted advertising (a concept known as “sharing” under California law). Accordingly, the right to opt-out of sale/sharing does not apply. Also, CoreSite does not use sensitive personal information for any business purpose other than those permitted under the CA privacy law. Accordingly, the right to limit use and disclosure of sensitive personal information does not apply.

If you would like to exercise any of these rights, please contact us at privacy@coresite.com. We will process such requests in accordance with applicable laws, taking into consideration any relevant exceptions that may limit such rights. If there is an applicable exception, we will notify you of such exception in our response. We will not retaliate against you in any way for exercising any of these rights. To protect your privacy, we will take steps to verify your identity before fulfilling your request.

Changes to This Privacy Policy Notice

We reserve the right to update this Applicant Privacy Notice at any time, and we will post the latest version on our careers website at https://www.coresite.com/about/careers. If we make changes to this Applicant Privacy Notice during your recruitment process that, in our sole discretion, has a material impact on your rights with respect to how we process your personal information, we will notify you via email to the email address you provided to us.  By continuing the recruitment process after those changes become effective, you agree to be bound by the revised Applicant Privacy Notice.

Contact Us

If you have any questions about our processing of your personal information, please contact: privacy@coresite.com.

Your privacy is important to us. To better protect your privacy we provide this notice explaining our online and certain security protocol information practices and the choices you can make about the way your information is collected and used (the “Privacy Policy”). To make this notice easy to find, we make it available on our homepage and throughout our website.